Archiving and Records Management

Accurate and up-to-date information makes the company more powerful and good accurate information is an intangible asset. High-quality information management is fundamental to ensuring that any business is operating efficiently, cost effectively and is compliant with applicable legislation.

Attric is a company who has dedicated senior Document Management Staff and teams of documentation management professionals who can provide all aspects of Document Management / Information Management to ensure that companies have a first class management system and are compliant with the latest International Standards. Attric have worked with many major companies to maintain their position at the forefront of legislative compliance.

Attric personnel have the experience and expertise to implement or assist with the development and implementation of a document management strategy and policy, records management policy and associated procedures, formulation and distribution of documents and implementing document and records retention and destruction strategies as required by the Sarbanes-Oxley Act.

Attric offer

• Document Management Services
  
  
• Records Management
  
  
• Records Retention Policies and implementation
  
  
• Document Indexing, book marking and scanning where required
  
  
• Log in and book out systems including audits for overdue items
  
  
• Archiving
  
  
• Information Management



• Intranet and web based information links to view documents
  

• HTML links to internal and external sites

• Data warehousing

• EDMS System (AttView).

Organisations require well defined document policies and associated retention schedules for archiving and records management and should ensure that these policies are implemented and maintained at all levels in the organisation, due to the Sarbanes-Oxley implementation the Senior Executives in the company are liable.

Attric has the knowledge and experience to implement all of the above or assist its Clients in implementing fit-for-purpose archiving and records management policies and procedures.

Archiving

Attric can provide large and secure document storage facilities which includes:

• Bar-coded boxes and files for tracking of documents

• Comprehensive audit trails stored on central database

• Daily backups of central database, stored at separate sites for total disaster recovery assurance

• Rapid delivery / collection of boxes / files

• Scanning service

• Internet or intranet access to Client information

• State of the art video surveillance system

• Building security protected using swipe card access system

• Fire-protected archive using the latest gas based prevention system.

By employing Attric to organise, collect, deliver and keep your records safe, you can avoid the loss of information critical to your business and reduce the burden of costly in-house office / storage space.

From a few boxes to a few thousand, Attric are well placed to ensure that when a document is needed, it is on your desk returned with speed and efficiency.

Attric can also provide a consultancy service to assist Clients with the implementation and maintenance of an in-house archiving facility and service.

Records Management

A records management policy is a statement of intentions, however a policy statement on its own will not guarantee good records management. Critical to its success is the endorsement and active visible support by senior management plus the allocation of the resources necessary for implementation. The records management policy should be supported by procedures and guidelines, retention schedules, planning and strategy statements and other documents that together make up the records management system.

Records management purpose:

• Compliance with Company Policies and statutory regulations

• Gain value from the data

• Reduce time wasted identifying and retrieving information

• Optimise business processes through better use of information

• Manage and control the cost of data and information.

In addition to the development of a Client records management policy that meets with the above criteria, Attric will establish the following procedures for each document data set (Business and Technical):

• Capture

• Registration
  
  
• Classification
  
  
• Access and security classification
  
  
• Identification of disposition status
  
  
• Storage
  
  
• Use and tracking
  
  
• Implementation of disposition.

Information management requires the skills of the following:

• Information management specialists
  
  
• Document Controllers
  
  
• EDMS specialists
  
  
• Records Clerks
  
  
• Documentation Clerks
  
  
• Scanning Personnel
  
  
• Technical authors
  
  
• CAD designers & operators
  
  
• Illustrators
  
  
• Draughtsmen
  
  
• General Clerical / Data input clerks.

Attric has teams of dedicated information management professionals who provide full archiving and records management services to a wide-range of industries and professions.

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